Privacy Statement

This Privacy Statement applies to all processing of personal data by StakeCircle, a digital product of Fyris Research & Data, part of Van Oort Public Affairs & Communication B.V. (hereinafter: “StakeCircle”), in connection with its business activities, including the websites www.stakecircle.nl and www.stakecircle.eu and the provision of its online Service.

1. Who are we?

2. What (personal) data do we process?

  • Name, email address, phone number (if applicable)
  • Any other information you provide to us (e.g., via email or in our app)
  • Billing data (company name, invoice address, and payment information if you're a customer)

3. Why do we process personal data?

  • Providing our Service (e.g., creating user accounts, granting access to our software)
  • Maintaining contact, responding to inquiries, and providing (service) information
  • Processing payments and invoices
  • Complying with legal obligations (e.g., tax laws)

4. On what legal grounds do we process data?

  • Performance of a contract (e.g., use of our Service)
  • Compliance with a legal obligation (e.g., tax retention requirements)
  • Legitimate interest (e.g., ensuring our business operations run smoothly)

5. How long do we retain your data?

We retain your personal data as long as our services continue. Once the service ends, data is deleted unless we are legally required to retain specific data for a longer period (e.g., invoice data for tax authorities, typically 7 years).

6. Do we share data with third parties?

We only share your personal data with third parties if necessary for delivering our Services or if we are legally required to do so. Examples of third parties:

  • Hosting provider (DigitalOcean): To host our software and data
  • Tax authorities or government agencies: If we are legally obligated to provide data
  • Authorized sub-processors: We have data processing agreements in place with all sub-processors handling personal data on our behalf to comply with GDPR regulations

7. Your rights

You have the right to access, correct, delete, and transfer your personal data. You can also object to the processing or withdraw previously given consent (where applicable).

Contact us at support@fyris.nl. Additionally, you have the right to file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

8. Security

We implement appropriate technical and organizational measures to prevent misuse, loss, unauthorized access, or other unwanted actions involving personal data. These measures include encrypted storage, role-based access control, and secure connections (SSL/TLS).

9. Cookies

  • Functional cookies: Necessary for basic functionality, such as remembering your session and ensuring the website operates correctly
  • We do not use tracking or marketing cookies that monitor your browsing behavior or can be linked to an individual. Therefore, no cookie banner or consent is required

10. Changes to this statement

We may update this Privacy Statement from time to time. The most recent version will always be available at www.stakecircle.nl. We recommend checking this statement regularly.

11. Contact

Email: info@fyris.nl
Phone: +31 (0) 70 369 17 00